Friday, October 7, 2011

Problems after non-synchronization of Outlook OST file and its solution

An Outlook file is the most responsible reason for the Microsoft Outlook application to gain a remarkable performance. An Outlook OST file permits you to access the Outlook data even if there is unreliable Internet connectivity. As soon as connection with Exchange Server is made, whole data of an OST file gets synchronized easily. But, if due to any reasons, connection with Exchange Server cannot be made, then non-synchronization of OST data takes place and results into inaccessibility of data. So, in such situation a help from a third party tool to perform OST PST conversion becomes only hope.

In respect to above issue, consider a practical scenario. An error message gets received on the computer screen when starting Microsoft Outlook application. That, error message appears to be like this:

“Cannot open your default email folders. The file xxxx.ost is not an offline folder file.”

‘xxxx.ost’ refers to the name of the OST file created by Microsoft Outlook when it is working with Exchange mailbox offline. It might be possible that you may not be familiar with the file as it is created implicitly.

Above error message is caused because of the following two reasons. These reasons include:

  • Corrupt or damaged Outlook OST file, and cannot be identified by Microsoft Outlook. This is the reason, Outlook throws the above stated error message.

  • An Outlook OST file is linked with a mailbox on an Exchange Server. If due to any of the reasons, MS-Outlook fails to access the linked Exchange mailbox or start synchronizing the mailbox with the offline folders in the Outlook OST file.

For solving the above stated erroneous situation, and to access the inaccessible data first of all, you have to follow the below steps:
  1. Find the erroneous Outlook OST file.
  2. Recover the offline data in the Outlook OST file.
  3. Perform backup of an Outlook OST file.
  4. Perform removal and change the name of the problematic original Outlook OST file.
  5. Solve the error.

However, if no proper results get found, then it is advised for you to opt for a third party OST to PST converter tool. The main job of these third party tools is to convert OST to PST. One good thing is that there is no need to have sound technical skills for doing conversion. These third party tools have read-only nature, and effective conversion capabilities. Developed with simple graphical user interface, this tool is simple and easy to operate. One of the tools that have been specially designed for conversion of Outlook OST data into PST is a Stellar Phoenix Mailbox Exchange Desktop. Results produced are quite good.
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